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CASA DEL SOL
BOARD OF DIRECTORS MEETING MINUTES
OCTOBER 31, 2002

Tom Chmiola called the meeting to order at 8:15 pm via teleconference call.

Attendees:
Gene Miesse, Tom Chmiola, Buck Mann (Mann Properties), Bob Siskind, Frank Dean, Vic Saville and Louie Napoli.

Board members absent:
Anne Giannelli

Reading and approval of the 8/02/02 CDS Board meeting minutes:
Motion:
A motion to waive reading and approve the minutes from the 8/2/02 board meeting was made by Frank Dean and seconded.
The motion passed unanimously.

Review of Financial Results:
Buck Mann (Mann Properties) covered the financial results as of 10/29/02.
Motion:
A motion to accept the financials as presented was made by Gene Miesse and seconded.
The motion passed unanimously.
See attached for details.

Canal Side Renovation Project:
Motion:
A motion to approve the GMB Engineering – Project Management Contract ($51,980.00) was made by Frank Dean and seconded.
The motion passed unanimously.
See attached for details.

Review of 2003 Budget:
Buck Mann (Mann Properties) covered the proposed 2003 Budget.
Motion:
A motion to accept the budget as proposed was made by Frank Dean and seconded.
The motion passed unanimously.
See attached for details.

Old Business:
1. Exterior compliance issues:
a) Unit #648 White slider w/grids – Buck reported that legal council was in process of filing the suit approved by the CDS board at the 10/20/01 meeting.
Update 8/2/02 – Margie has sent another letter and again has received no response and wanted to know if she should proceed with fines. The board members were dismayed that the legal action approved last September and reported as in-process last November wasn’t in-fact started. Margie will follow-up.
Update 10/31/02 – Not reported on. Status unknown.
b) Unit #664 White slider – A notification letter has been sent to the owner explaining the non-compliance. The letter also advises the owner that action will be taken by the board to correct the non-compliance at the expense of the owner if it is not resolved within 45 days.
Update 6/15/02 – Mann Properties has contracted with Bill Cole to paint the door...
Update 8/2/02 – Not reported on. Do not know if painting has been completed or not.
Update 10/31/02 – Not reported on. Status unknown.
c) Unit #666 White entrance door – A notification letter will be sent to the owner explaining the non-compliance. The letter will also advise the owner that action will be taken by the board to correct the non-compliance at the expense of the owner if it is not resolved within 45 days.
Update 8/2/02 - The owner contacted Mann Properties on 7/30/02 and requested that they hire a contractor to paint the door and bill them.
Update 10/31/02 – Not reported on. Status unknown.
d) Unit #700 White entrance door – A notification letter was sent to the owner 7/25/02 explaining the non-compliance and advising the actions that will be taken if the it’s not resolved in 45 days.
Update 8/2/02 – do to an owner medical condition an extension has been approved. The owner has committed to having the door painted as soon as cooler weather arrives (by 09-30-02 or before the unit has sold).
Update 10/31/02 – Not reported on. Status unknown.
e) Unit # 718 – staining of new street side Kitchen deck:
Tom Chmiola and Bob Siskind volunteered to stain this deck.
Update 6/15/02 – Tom and Bob have rescinded their offer. Margie Rus (Mann Properties) was requested to take action to get the deck stained.
Update 8/2/02 – Not reported. Status unknown. (a letter was to be sent by Mann Properties giving the unit owner 45 days to comply or Casa Del Sol will have the deck stained. The homeowner is responsible for the cost. The material to be used is TWP101, cedartone natural. This is the preservative currently in use. The deck has been unstained for approximately one year)
Update 10/31/02 – Not reported on. Status unknown.

2. 600 Building:
a) Trash removal from underneath the building.
Buck advised that the cleanout and the access door repairs were completed and all that remained was to install rat wire around the plumbing chase in four of the units.
Update 4/21/02 – item still open.
Update 6/15/02Nothing to report at this meeting.
Update 8/2/02 – Not reported. Status unknown.
Update 10/31/02 – Not reported on. Status unknown.
b) Shingle damage to north side mansard, west end of building.
Buck advised that this was warranty work and would be completed by Walt while his crew was working on the 770 Building.
Update 4/21/02 – Work not completed to-date.
Update 6/15/02 - Nothing to report at this meeting.
Update 8/2/02 – Not reported. Status unknown.
Update 10/31/02 – Not reported on. Status unknown.

3. 700 Building:
a) Repair of the bayside, 2nd floor, west end fire escape was completed by installing a brace on the fire escape stairwell wall. Buck Mann advised that this repair seems to be holding the wall tight. Buck was advised to use the same “brace” repair on other fire escape stairwells.
Update 4/21/02 – Additional braces have been ordered and will be installed prior to Memorial Day.
Update 6/15/02 - Nothing to report at this meeting.
Update 8/2/02 – Not reported. Status unknown.
Update 10/31/02 – Not reported on. Status unknown.
b) Trash removal from underneath the building.
Buck advised that the cleanout, access door repairs and installation of rat wire around the plumbing chase would begin as soon as the four units in the 600 building were completed.
Update 4/21/02 – Work not started.
Update 6/15/02 - Nothing to report at this meeting.
Update 8/2/02 – Not Reported. Status unknown.
Update 10/31/02 – Not reported on. Status unknown.

4. Roof Replacement/Repair:
Roof replacements for 2002 are underway. Buck advised that the roofs for units 636, 638 & 640 were completed in March.
Update 6/15/02 - Nothing to report at this meeting.
Update 8/2/02 – Not reported. Status unknown.
Update 10/31/02 – All roofs scheduled for R&R in 2002 were completed. Buck recommended that the roofs for units 662, 666, 674 & 700D be completed this year also as budget money was available. This is a minor change to the existing repair plan and was approved by the board.

5. Individual Unit Maintenance:
a) Unit #700 Piling set back problem:
Motion:
A motion to have Mann Properties send Dave Ott (Unit #700) a letter advising that the pilings must be moved was made by Frank Dean and seconded.
The motion passed unanimously.
Update 8/2/02 – Mann properties informed the owners that the pilings must be moved in a letter dated 7/15/02.
Update 10/31/02 –
Motion:
A motion to have the CDS Attorney notify the Unit #700 owners, via certified letter, that the pilings must be removed by 12/1/2002 or the CDS Condo Association would have the work done and a lean placed against the property was made by Frank Dean and seconded.
The motion passed unanimously.
b) Unit #640 request for interior repairs:
Motion:
A motion to have Mann Properties write a letter to the owner(s) advising that ALL interior repairs are the responsibility of the unit owner(s) with references to the Casa Del Sol By-Laws was made by Frank Dean and seconded.
The motion passed unanimously.
Update 10/31/02 – Not reported on. Status unknown.
c) Unit #650 A/C problem & roof leak damage:
Owner claims roofers damaged AC unit and didn’t repair roof properly.
Mann properties had 2 estimates for repair done and both companies said total replacement of the AC unit was the only alternative due to the age of the unit.
Update 10/31/02 – The owner is in direct contact with the roofing contractor.
Motion:
A motion to table this item was made by Frank Dean and seconded.
The motion passed unanimously.
d) Unit # 658 roof leak damage
Update 10/31/02 – The owner is in direct contact with the roofing contractor.
Motion:
A motion to table this item was made by Frank Dean and seconded.
The motion passed unanimously.

e) Unit #676 Dock Repairs:
In a letter dated 8/1/02 the owner advised Mann Properties that their dock and pilings were loose.
Update 8/2/02 – On 8/1/02 Mann properties requested Kevin McGinty to evaluate the extent of the repairs. If the required repairs are minor McGinty is to go ahead and perform the work. If they are major they are to advise Mann Properties.
Update 10/31/02 – Not reported on. Status unknown.

6. Individual Unit Improvements:
a) Unit #668 Request to add 3rd floor balcony by owner.
Motion:
A motion to approve the addition of a 3rd floor balcony by the owner, providing the work was approved and inspected by all necessary municipal authorities and met CDS Condo Association “By-Laws” was made by Frank Dean and seconded.
The motion passed unanimously.
Louie Napoli, owner of Unit#668, removed himself from the vote.
b) Unit#672 Request to add a 3rd floor balcony and hurricane shutters.
Motion:
A motion to approve the addition of a 3rd floor balcony and Hurricane Shutters by the owner, providing the work was approved and inspected by all necessary municipal authorities and met CDS Condo Association “By-Laws” was made by Louie Napoli and seconded.
The motion passed unanimously.
New Business:

1. Unit#718 repeated violations of CDS rules/regulations regarding obnoxious and offensive behavior.
Tom Chmiola passed the gavel to Frank Dean.
Motion:
A motion to fine Unit#718 owners $250.00 for violations recorded 9/18/2002 was made by Tom Chmiola and seconded.
The motion passed unanimously.
Frank Dean passed the gavel back to Tom Chmiola.
2. Boat lifts guideline.
Tom Chmiola appointed Bob Siskind and Frank Dean as a committee to review existing Federal, State and Local guidelines and make recommendations to the board at the next meeting.

Next Board Meeting:
The next board meeting will be determined at a later date.

On a motion to adjourn by Vic Saville, Tom Chmiola adjourned the meeting at 9:40 pm.

Prepared by:
C.E. “Gene” Miesse
Secretary